We are seeking to appoint a new part time Office & Recruitment Administrator to our Krakow office in order to assist us with a blend of office administration, reception, accounting and HR coordination duties.
Assisting the accountant in Poland as required, including:
• Posting invoices to the Sage accounting system.
• Payroll administration (sickness and holiday records).
Assisting with recruiting activities for Poland, including:
Liaising with local recruitment agencies and applicants on all open vacancies.
Providing weekly metrics and regular updates on recruitment activity remotely to the group resourcing function based in Head Office Lisburn.
Scheduling interviews and providing appropriate verbal and written communications with candidates and agencies throughout recruitment and selection process.
Reception duties for the Krakow office including management of the reception area, answering phones, and welcoming visitors, managing post etc
Ordering office supplies and undertaking periodic translation work.
2 or more years of office administrator and receptionist experience in a busy office environment.
Previous recruitment administration experience, and or relevant HR qualification.
Strong Microsoft Office skills, including Outlook, Excel and Word.
Very strong organisational and time management skills – applicants should be able to show experience of working on several tasks at the same time and managing their work load effectively.
Previous experience and working knowledge of accounting and/or payroll systems, ideally Sage.
Excellent verbal and written English & Polish, strong communication skills, with ability to convey information in an effective manner.
Strong organization and time management skills.